TERMS & CONDITIONS
Terms and Conditions of Montessori Nannies
Montessori Nannies
Last updated: September 2026
These Terms & Conditions govern the services provided by Montessori Nannies to families seeking childcare, educational and nanny placement services.
By requesting our services, the Family confirms that they have read and accepted these Terms & Conditions.
1. Our Service
Montessori Nannies is a specialised childcare and educational matching service connecting families with carefully selected nannies, Montessori guides, educators and childcare professionals.
We specialise in Montessori, Waldorf-inspired, holistic and educational childcare, including:
-
Private and holiday childcare
-
Montessori nannies and educators
-
Temporary and seasonal placements
-
Long-term and permanent placements
-
Travel nannies
-
Family and child support
-
Montessori home environments
-
Homeschooling and educational support
-
Childcare for retreats and special events
-
Montessori Nannies acts as an intermediary and matching service between families and independent childcare professionals. Unless otherwise expressly agreed in writing, Montessori Nannies is not the employer of the nanny or childcare professional introduced to the Family.
The Family is responsible for ensuring that the final working relationship complies with the applicable employment, tax, social-security and legal requirements in the country where the nanny works.
2. Registration and Family Consultation
Before beginning a placement, Montessori Nannies will discuss the Family's requirements, including:
-
Children's ages and individual needs
-
Dates and duration of the placement
-
Location
-
Working hours
-
Duties and responsibilities
-
Educational preferences
-
Accommodation and travel requirements, where applicable
-
Language requirements
-
Salary expectations
-
Any additional qualifications or experience required
The information provided by the Family must be accurate and complete.
Montessori Nannies reserves the right to decline a placement request where the requirements are outside our service, professional standards or available network.
3. Nanny Selection and Introductions
Montessori Nannies carefully considers candidates according to the information and requirements provided by the Family.
Where appropriate, we may consider:
-
Professional experience
-
Educational qualifications
-
Montessori training
-
References
-
Languages
-
Previous childcare experience
-
Special needs experience
-
Availability
-
Personality and compatibility with the Family
The Family remains responsible for making the final decision to engage a nanny. The introduction of a candidate does not constitute a guarantee that the candidate will be suitable for the Family. The Family is encouraged to interview candidates and verify references and qualifications before confirming employment.
4. Placement Fee
For long-term and permanent placements, Montessori Nannies charges a placement fee equivalent to:
10% of the estimated gross annual salary of the nanny. The annual salary is calculated based on the agreed salary and expected working arrangement at the time of placement. Where the placement is shorter than one year, a separate fee may be agreed in writing according to the duration and nature of the placement.
Additional services, including travel, urgent placements, bespoke childcare arrangements, consultancy, Montessori home preparation or retreat childcare, may be charged separately. Any additional fees will be agreed with the Family before the service is provided.
5. Payment Schedule
For permanent or long-term placements, the placement fee may be paid in four equal instalments.
The first instalment becomes payable after the Family and nanny have completed the agreed initial trial period.
The remaining instalments are payable according to the payment schedule communicated to the Family.
Unless otherwise agreed in writing, payments are due within the period stated on the relevant invoice.
All fees are exclusive of any applicable taxes or charges unless expressly stated otherwise.
6. Trial Period
Montessori Nannies recommends an initial two-week trial period for permanent and long-term placements.
The purpose of the trial period is to allow the Family and nanny to determine whether the working relationship is appropriate for both parties.
The trial period does not remove or replace any employment rights or obligations applicable under the law governing the nanny's employment.
If the Family decides during the trial period that the nanny is not suitable, Montessori Nannies may assist in identifying an alternative candidate, subject to the terms of this agreement.
7. Replacement Policy
If a permanent placement does not work out during the initial trial period, Montessori Nannies will make reasonable efforts to introduce an alternative suitable candidate.
The replacement service applies to the original placement and does not constitute an unlimited guarantee of placement.
The Family must inform Montessori Nannies as soon as reasonably possible if the placement is not working.
Replacement candidates remain subject to availability and the Family's requirements.
No refund is automatically due solely because a placement ends, unless otherwise agreed in writing.
8. Temporary and Holiday Placements
For temporary, seasonal, holiday and event childcare, fees will be agreed according to:
-
Number of children
-
Number of hours
-
Dates
-
Location
-
Nanny qualifications
-
Travel requirements
-
Accommodation requirements
-
Additional duties
Temporary placements may be subject to different payment and cancellation conditions, which will be communicated to the Family before confirmation.
9. Travel and Accommodation
Where a nanny is required to travel with a Family, the Family is responsible for agreeing and covering any applicable:
-
Travel expenses
-
Accommodation
-
Meals
-
Transfers
-
Visas or permits, where applicable
-
Other reasonable expenses directly related to the placement
These arrangements should be confirmed before the placement begins.
10. Responsibilities of the Family
The Family agrees to provide a safe, respectful and appropriate working environment for the nanny.
The Family is responsible for:
-
Providing accurate information about the children and their needs
-
Disclosing relevant medical, behavioural, developmental or educational information necessary for safe childcare
-
Providing appropriate accommodation where accommodation is part of the agreement
-
Paying the nanny according to the agreed terms
-
Respecting applicable working-hour, rest and employment regulations
-
Providing appropriate insurance where required
-
Complying with applicable employment and tax obligations
The Family must not knowingly place the nanny in an unsafe or illegal working environment.
11. Responsibilities of the Nanny
The nanny is responsible for carrying out the duties agreed with the Family in a professional and respectful manner.
The nanny is expected to:
-
Prioritise the safety and wellbeing of the children
-
Respect the Family's reasonable instructions
-
Maintain appropriate confidentiality
-
Communicate professionally
-
Respect the Family's home and privacy
-
Follow agreed childcare and educational approaches
The nanny remains responsible for complying with any professional, legal, tax or employment obligations applicable to their individual situation.
12. Direct Engagement
A Family introduced to a nanny through Montessori Nannies may not bypass Montessori Nannies in order to avoid the agreed placement fee.
If a Family engages a nanny introduced by Montessori Nannies directly, whether immediately or subsequently, the agreed placement fee remains payable.
This applies where the nanny was introduced through Montessori Nannies and the engagement results from that introduction.
13. Confidentiality and Privacy
Montessori Nannies respects the privacy of Families and childcare professionals.
Personal information will only be used where reasonably necessary to provide the requested services, communicate with candidates or Families, administer placements and comply with applicable legal obligations.
Families and candidates are expected to respect the confidentiality and privacy of one another.
Neither party should share private information, photographs, documents or personal details concerning the other party without appropriate consent.
14. Photographs and Social Media
Families and nannies should discuss and agree on any use of photographs or videos involving children.
Montessori Nannies will not publish identifiable photographs of children for promotional purposes without appropriate permission from the child's parent or legal guardian.
15. Cancellation
If a Family cancels a confirmed placement or service, cancellation fees may apply depending on the nature of the booking, the amount of work already undertaken and the proximity of the cancellation to the placement date.
Any specific cancellation terms for temporary or holiday bookings will be communicated before confirmation.
Placement fees already earned for services provided are non-refundable unless otherwise agreed in writing or required by applicable law.
16. No Guarantee of Employment or Compatibility
Montessori Nannies makes every reasonable effort to identify appropriate candidates but cannot guarantee:
-
That a particular candidate will accept a position
-
That a candidate will remain available
-
That a placement will continue for a particular period
-
That the Family and nanny will ultimately be compatible
The final decision to engage a candidate remains with the Family.
17. Independent Relationship
Unless expressly agreed otherwise in writing, Montessori Nannies does not employ the childcare professionals introduced to Families.
The Family and nanny are responsible for establishing and maintaining their working relationship in accordance with applicable law.
Montessori Nannies is not responsible for the day-to-day management of the nanny once the placement has been established.
18. Liability
Montessori Nannies takes reasonable care when selecting and introducing childcare professionals.
However, Montessori Nannies cannot accept responsibility for events, conduct, loss, damage or disputes arising directly from the subsequent relationship between the Family and nanny, except where liability cannot legally be excluded.
Families remain responsible for carrying out appropriate interviews, reference checks and any additional checks they consider necessary before engaging a nanny.
19. Changes to Services or Terms
Montessori Nannies may update these Terms & Conditions from time to time.
The version applicable to a particular placement will be the version accepted by the Family at the time the relevant service is confirmed, unless a later change is required by law.
20. Governing Law
These Terms & Conditions shall be interpreted in accordance with the applicable laws governing the services and contractual relationship.
Where a specific written agreement with a Family contains different governing-law provisions, those provisions will take precedence.
Nothing in these Terms & Conditions limits any mandatory consumer or employment rights that cannot legally be excluded.
21. Acceptance
By confirming a placement or requesting Montessori Nannies to begin the candidate-search process, the Family acknowledges that they have read and understood these Terms & Conditions.
For permanent and long-term placements, Montessori Nannies may also require the Family to sign a separate Family Service Agreement before candidate introductions begin.
